How To Manage Contacts In Outlook 2010

       Microsoft Outlook is the most popular email client application. Being a brand and having many useful features, Outlook has become the best choice of technocrats and IT professionals. 

       Along with the sending and receiving of emails, this software has many other functional features such as users can manage their contacts and calendar items too. These enormous features make Outlook the best application.

         Managing contacts in MS Outlook is very easy and is an effortless task. This blog provides you with detailed information about how to manage contacts in MS Outlook 2010.

Create Contacts: -

         Outlook contacts can be used to store all up-to-date information. You can easily create contact from an email message. New contact can also be created from an electronic business card or a public folder.

The ribbon for creating the new contact provides five different categories: - 

• Actions: - It contains options such as Save & Close, Delete and Save & New. Click on Save & New down arrow and choose Contact from the same company option. 

• Show: - It contains all the information such as General, Details, Activities, Certificates and All Fields. 

• Communicate: - It has commands for sending emails such as send email to a new contact, telephone your new contact, create a journal entry about contact, etc.

• Names: - This feature displays the entire address book and also verifies the names and email addresses. 

• Zoom: - Zoom command enables you to zoom any data available in the Notes section.

Do You Know?

Often situations arise when MS Outlook gets corrupted or users don’t have Outlook to view their OST files. In such cases, to view these contacts as well as all other data stored within PST files, use PST File Viewer free software available in the market.

Add new contact: -

• Click Contacts from the Outlook view.

• In the home tab of Contacts, choose New Contact. Enter your Full Name that includes title, first, middle and last name, Company and Job Title. 

• In the Contact Tab Show Group, choose details that include, Specific Office Information, Personal Information and Internet Free-Busy information. 

• In Contact tab Actions group, click Save & Close to save the created contact. Click Save & New to open new contact window.

Copy Contacts From Email: -

• Open the email message from which you want to copy the contact. 
• Right click the name and choose Add To Outlook Contacts Copy Contacts. 
• Click Save & Close.

          These features are making MS Outlook the best email client application. But at times, when this great application fails or user don’t have it, then to view PST files, PST File Viewer can be used which is product of Free File Viewers organization. Free File Viewers provides number of solutions for viewing files of various formats.